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Lesson 20

Scenarios, sensitivity & cash requirementsModule 04 · Accounting & financial reasoning

IGNITE EXTENDED / LESSON 20

Scenarios, sensitivity & cash requirements

Which scenario determines the capital requirement?

A monthly cash and milestone plan with a coherent downside case.

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20 / OpeningScenarios, sensitivity & cash requirements

The decision and the learning goals

  • Find the minimum cash point and the time required to reach a milestone.
  • Distinguish one-input sensitivity from a coherent scenario.
  • Connect a downside trigger to a feasible operating response.
90-minute workshopOpening 5 minConcepts and original examples 35 minPractice 25 minDebrief 15 minReview 10 min
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20 / TheoryScenarios, sensitivity & cash requirements

Cash requirements follow the lowest point in the forecast

A financing requirement depends on when receipts and payments occur. A company can end a year with enough cash and still become unable to pay an obligation earlier in the year. Inspect the monthly cash trajectory and its minimum, rather than only the final balance.

For Victoria, the hiring lag and the advance electronics purchase create cash demands before associated revenue. Funding should cover the path to the chosen milestone and an explicit buffer. The buffer reflects uncertainty and financing lead time rather than a hidden addition to the forecast.

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20 / TheoryScenarios, sensitivity & cash requirements

Sensitivity changes one input; a scenario changes a coherent story

Sensitivity analysis asks how an output changes when an input varies while other assumptions remain fixed. This can reveal which assumptions most affect cash or value. A scenario combines changes that could plausibly occur together.

A slower adoption scenario may also imply excess inventory, later hiring and additional support work. Changing conversion alone may understate the consequence. Describe the business story first, then modify the model consistently. Retain a clear comparison with the base case so that the decision maker can understand the cause of the change.

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20 / TheoryScenarios, sensitivity & cash requirements

Cash needs include more than reported expenses

  • Payroll and other operating cash payments.
  • Inventory, receivables and supplier-payment timing.
  • Capital expenditure and other long-term investment.
  • The timing of collections, financing and any taxes included in the model.
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20 / TheoryScenarios, sensitivity & cash requirements

A cash bridge

ENDING CASH = STARTING CASH + RECEIPTS − PAYMENTS
Burn
Net cash consumed over a specified period.
Runway
Cash ÷ steady net burn, only under a constant-burn assumption.

Illustrative steady month: $10,000 receipts − $12,500 payments = −$2,500. With $30,000 cash and unchanged burn, runway is 12 months.

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20 / Source pageScenarios, sensitivity & cash requirements

Two forces that set round size

Two forces that set round size; Beyer - Finance Slides (all 3 sessions) PDF page 66
Original page · S31 · PDF page 667 / 24
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20 / TheoryScenarios, sensitivity & cash requirements

Milestones need timing and persistence

The Victoria case sets two milestones: 4,000 pairs of shoes sold and 2,000 subscribers enrolled for at least three months. The hardware milestone corresponds to $1.6 million of cumulative shoe revenue at $400 per pair. The subscriber milestone includes a duration requirement.

Reaching 2,000 subscribers for a single month is therefore insufficient. Track the relevant cohorts and their survival to the required age. A model that checks only the current subscriber balance can report the milestone too early and understate the capital needed to reach it.

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20 / TheoryScenarios, sensitivity & cash requirements

A response plan gives a downside scenario decision value

A downside case is more useful when it identifies actions available before cash becomes critical. Distinguish costs that can change quickly from commitments that cannot. A late response may preserve the spreadsheet’s arithmetic while leaving no practical time to execute the plan.

Define an observable trigger and a feasible action. Consider the effect on learning and the milestone itself. Delaying a hire can save cash while also delaying the evidence needed for the next financing. The revised forecast must reflect both consequences.

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20 / TheoryScenarios, sensitivity & cash requirements

A conversion assumption changes the cash plan

Monthly scenarioSalesReceiptsNet burnSteady runway
Base: 5% conversion50$10,000$2,50012.0 months
Downside: 4% conversion40$8,000$4,5006.7 months

Illustrative: 10 reps, 100 leads each, $200 collected per sale, $12,500 payments, $30,000 starting cash; no other cash flows.

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20 / Deep diveScenarios, sensitivity & cash requirements

Relay: three scenarios after the seed

Illustrative monthly model; $4M seed assumed at the start of FY2; hiring from 9 to 22 people.

Base: 5 new clinics a month, 3% churn. Downside: 3 new clinics a month, 5% churn. Upside: the base plus 4 channel clinics a month from month 6 at $1,500 CAC.

Runway is close in all three because payroll drives burn. The scenarios separate on the operating evidence available for the Series A.

ScenarioBurn, month 1Burn, month 14Clinics after 14 monthsARR after 14 monthsMonths until cash runs out
Base$59,848$211,21597$465k28.7
Downside$55,048$217,54860$287k27.9
Upside$59,848$208,011129$618k29.4
Downside + hiring freeze at 15$55,048$130,04860$287kBeyond 36
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20 / TheoryScenarios, sensitivity & cash requirements

Make a model inspectable

  • Separate assumptions from calculations.
  • Use units and time periods consistently.
  • Trace an output back to the operating process.
  • Test a downside and reconcile the cash balance.
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20 / Source pageScenarios, sensitivity & cash requirements

Staged financing: raise after de-risking milestones

Staged financing: raise after de-risking milestones; Beyer - Finance Slides (all 3 sessions) PDF page 67
Original page · S31 · PDF page 6713 / 24
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20 / Source pageScenarios, sensitivity & cash requirements

Summary: match, funding needs, terms and metrics

Summary: match, funding needs, terms and metrics; Beyer - Finance Slides (all 3 sessions) PDF page 68
Original page · S31 · PDF page 6814 / 24
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20 / Source pageScenarios, sensitivity & cash requirements

Victoria case study questions: from model to raise to ownership

Victoria case study questions: from model to raise to ownership; Beyer - Victoria Financial Modeling Case PDF page 5
Original page · S35 · PDF page 515 / 24
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20 / Reading debriefScenarios, sensitivity & cash requirements

Victoria Athletics: operating drivers / summary

Selected reading: PDF page 5

The selected study-question page asks the learner to connect an operating model to funding size and post-financing ownership. A reasoned answer requires the schedules developed in the preceding operating-model lesson.

  • Trace the model

    Explain how hardware sales, subscription revenue and expenses connect to free cash flow.

  • Justify the raise

    State how the amount supports the operating plan and its financing needs, rather than choosing an unexplained round size.

  • Connect financing to ownership

    The question supplies a $30m pre-money assumption. The new-money amount then changes the post-money denominator under the stated priced-round model.

  • Use the underlying schedules

    The question page asks for analysis using the supplied financial model. The course’s illustrative cash bridge isolates the same timing logic with explicit simplified flows.

Reading debrief · S35 · PDF page 516 / 24
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20 / Reading debriefScenarios, sensitivity & cash requirements

Victoria Athletics: operating drivers / discussion

Selected reading: PDF page 5

Critical points

Assumptions and observations

Sales productivity and churn are model inputs in this fictional case. Label them accordingly when interpreting the forecast.

A shared time convention

Define when hiring, training, sales, billing and churn occur. A one-month shift can change both the forecast and its minimum cash balance.

Simplifications have limits

The supplied tax and capital assumptions belong to the exercise. A full venture forecast requires the actual obligations, rights and operating schedules.

Reading debrief · S35 · PDF page 517 / 24
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20 / Current practiceScenarios, sensitivity & cash requirements

Current practice: plan for longer gaps between rounds

Seed to Series A now takes longer

Carta data cited by SaaStr put the median time from seed to Series A at 2.2 years as of the end of 2024. In a later Carta analysis of US startups, 39% of companies that raised a Series A in Q3 2025 took three or more years from seed, against 19% in Q3 2019.

What it means for the model

An 18-month runway plan assumes a raise timeline that many companies no longer achieve. Relay's seed should fund roughly 24 to 30 months under the downside, with an explicit response plan, rather than the time to the planned milestone alone.

Sources: SaaStr: Carta, the median time from seed to Series A has hit 2.2 years · SaaStr: Your seed round now needs to last 3 years

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20 / PracticeScenarios, sensitivity & cash requirements

Funding a delayed milestone

Illustrative monthly cash schedule, amounts in thousands. Opening cash is 100. Net operating cash flows for months 1–6 are −35, −40, −30, −20, −10 and +5. The milestone is reached at month 6. Management requires a minimum cash balance of 30. A downside delays the positive 5 by two months, adding −20 in month 6 and −10 in month 7 before +5 in month 8. No other financing is committed.

Your task

Find the minimum cumulative cash balance before new financing in each case. Calculate the new cash needed at the start to keep cash at or above 30. Explain the effect of the milestone delay.

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20 / DebriefScenarios, sensitivity & cash requirements

Worked answer and reasoning

  • Base cumulative balances are 65, 25, −5, −25, −35 and −30. The minimum is −35, so new capital of 65 maintains a 30 minimum.
  • Downside balances are 65, 25, −5, −25, −35, −55, −65 and −60. The minimum is −65, so new capital of 95 maintains the minimum.
  • The two-month delay adds 30 to the financing requirement under these exact flows. A constant-runway shortcut would miss the changing monthly burn.
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20 / Venture stepScenarios, sensitivity & cash requirements

Venture step: Relay scenarios, runway and the seed amount

Relay · venture step 20

Relay enters FY2 with $924,000 and late-FY1 burn of about $60,000 a month. The plan hires from 9 to 22 people (one a month from month 2, illustrative $12,500 fully loaded each). Base: 5 new clinics a month, 3% churn. Downside: new clinics -40% (3 a month), churn 5%. Upside: a PT-association referral channel (no revenue share) adds 4 clinics a month from month 6 at $1,500 CAC. The seed is $4,000,000; for this exercise assume it arrives at the start of FY2.

Your task

Produce a scenario sheet: monthly cash for each case, runway with and without the seed, clinics and ARR after 14 months, the cash need to reach a Series A with a 6-month buffer, and one downside trigger with the action it sets off.

Relay · illustrative venture21 / 24
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20 / Venture stepScenarios, sensitivity & cash requirements

Venture step: worked reasoning

  • Without new money or hiring, runway is short in every case: cash reaches zero in about 17.6 months (base), 16.8 (downside) and 17.8 (upside), because the upside spends more on acquisition early. The bible's 924,000 / 60,000 = 15.4 months is the constant-burn shortcut.
  • With the seed and the hiring plan, burn climbs to about $211,000 a month by month 14. Cash runs out in about 28.7 months (base), 27.9 (downside) and 29.4 (upside). Runway barely moves across scenarios because payroll dominates cost.
  • What does move is the milestone: after 14 months Relay has about 97 clinics and $465k ARR in the base, 60 clinics and $287k in the downside (churn of 3 a month cancels 3 new), and 129 clinics and $618k in the upside. The downside fails the Series A on evidence long before it fails on cash.
  • Cash need to month 15 plus a 6-month buffer at the month-15 burn: base 2,103k + 6 x 211k - 924k = $2.44M; downside $2.51M. The $4M seed covers both; the surplus funds the slower Series A timeline investors now expect.
  • Trigger: if new clinics run below 4 a month for two consecutive months or churn exceeds 4%, freeze hiring at 15. Under the downside, burn then stays near $130,000 and cash stays positive beyond 36 months, buying time to complete the multi-location pivot.
Relay · illustrative venture22 / 24
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20 / DebriefScenarios, sensitivity & cash requirements

Reasoning traps

Scenarios that differ only in runway

When payroll dominates, scenarios can show nearly identical runway while the milestone diverges sharply. Report clinics, ARR and retention at the planned raise date alongside months of cash.

Triggers that fire too late

A trigger set at 'three months of cash left' leaves no time to act or raise. Tie triggers to leading operating signals (new clinics, churn) early enough that a hiring freeze still changes the outcome.

Constant-burn runway on a hiring plan

Cash divided by today's burn (15.4 months for Relay) is wrong when burn is rising each month with new hires. Run the monthly schedule and find the actual low point.

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20 / ReviewScenarios, sensitivity & cash requirements

What you can now explain

A three-scenario cash plan for Relay with runway with and without the seed, 14-month clinic and ARR outcomes, a $2.4M to $2.5M funding need covered by the $4M seed, and a hiring-freeze trigger.

  • The capital requirement is set by the lowest point of the monthly cash path plus a stated buffer, not by year-end cash or a constant-burn ratio.
  • A coherent scenario changes the assumptions that move together under one story and includes management's response.
  • For Relay, the downside threatens the Series A milestone before it threatens cash, so the trigger must act on operating signals.

Next lesson: Present value & investment decisions

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